Facilities Assistant

My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis.

The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment

.
This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including

• –
  Scanning incoming post for employees into sys
• temProviding a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal docume
• ntsScanning documents into Document Management System and to Outl
• ookDiscussing job requirements with staff members and ensuring work is completed to a high stand
• ardAdministrative tasks such as filing and locating documents, proof reading documents before send
• ingAssisting Facilities with processing and franking outgoing p
• ostManaging consumab
• lesHelping with office moves and relocations and moving boxes/files between departme
• ntsWorking closely with the Facilities, Records and Reception te
• amsAssisting Facilities with the setting up of meeting ro
• omsResponding to emails, tickets, and telephone calls to the departm

ent
PERSON SPECIFICAT

• ION
  5 GCSE’s or equivalent at grade C or above, including English and
• MathsMinimum of 12 months experience within a law
• firmSome experience in assembling legal docu
• mentsA high attention to detail to process and file documentation to a consistently high sta
• ndardProficient in Microsoft Office 365 – Outlook, Word, Excel, Power
• PointKnowledge of Adobe Acrobat/PDF
• DocsAble to liaise with internal and external clients at all l
• evelsGood telephone m
• annerExcellent communication skills including written, verbal and face-to

-face
Please apply today for immediate consider